Abstract submissions close on 2 October 2019
– click the button below to submit
Abstract submission enquiries:
Program Coordinator T: +61 2 9954 4400 or E: [email protected]
|Call for abstracts opens||18 July 2019|
|Call for abstracts closes||2 October 2019 at 2359 hours|
|Notification to authors of abstract acceptance||31 October 2019|
|Author acceptance deadline||8 November 2019|
|Final program released||16 December 2019|
|Presenter registration deadline||17 January 2020|
- Functional & Female Urology
Submitting an abstract
Step 1 – Creating an account/logging into the Abstract Submission Portal
To begin, click on the “SUBMIT ABSTRACT” button below.
If you have not done so previously, you must create an account to sign into the Abstract Submission Portal. A valid email address and password (of at least 6 characters in length) are required to create an account.
Once you have done this click “CREATE/EDIT CONTACT”.
Step 2 – Contact Information
The Contact Information page will allow you to enter, review and update your contact information for submissions. It is important to keep these details up to date – they can be updated at any time.
You will need to supply a valid email address that you check regularly as all communications will be sent to this address.
To update/create the details you will need to select “CONTACT INFORMATION” and then “CREATE/EDIT CONTACT DETAILS”. When your contact information has been entered, click “SUBMIT” and your details will be saved.
After submitting your contact details, proceed to the “ABSTRACT SUBMISSION” tab at the top of the portal.
Step 3 – Abstract Submission
To begin your submission, download the Abstract Submission Guidelines available on the Abstract Submission Portal home page. Next, select “ABSTRACT SUBMISSION” in the menu tab. At any time in the process, you can click the “SAVE AS DRAFT” button to save your incomplete submission and return to it later.
The table below may be of assistance.
|Abstract title||Your title must not exceed 30 words.|
|Theme||You must select ONE option from the drop-down menu.|
|Presenting author||The presenting author must attend the Meeting. Please fill in the appropriate information. If you wish to remove an author, you will need to click the X icon in the right-hand corner of the desired author box.|
|Abstract upload||To upload your abstract/s, you will need to select “BROWSE”, choose the appropriate file and then click “CONTINUE”.|
|Save as draft||At any time in the process, you can click the “Save As Draft” button to save your incomplete submission and return to it later. The saved abstract will appear on the View/Edit Abstracts page.|
|Review||The Review section will give you an overview of your submission and will identify sessions that are not yet completed. You must revisit these sections and complete them before you can submit your abstract. Once all sections are complete, you can submit your abstract in the Submit section.|
|Submitting – add more abstracts||Please ensure you have read and understood the terms and conditions. Then tick the ‘I agree’ checkbox and select “SUBMIT”. If you wish to submit more than one abstract, you will need to select ABSTRACT SUBMISSION.|
All required information must be provided before the user can submit the abstract. You must select “CONTINUE” after each section to move to the next stage.
If you wish to revisit any page, select the appropriate button on the left side menu.
- All abstracts must be prepared according to the Abstract Submission Guidelines provided. Incomplete or incorrect submissions will be returned to the author and must be re-submitted immediately in the correct format to be considered for inclusion in the program.
- You will be able to access the portal account to view completed abstracts and upload new abstract submissions until 2 October 2019. After this date, abstracts will be published exactly as they are submitted.
- If you need to make any changes to successfully submitted abstracts, including replacing the abstract, please email the Program Coordinator directly at [email protected].
- Abstracts must be submitted by the presenting author who should complete all fields on the online submission form.
- Submission of your abstract/s implies you have read, understood and comply with the Terms and Conditions as outlined in the presenter portal.
Abstracts Guidelines & Template
Download the Abstract Submission Guidelines and Abstracts Template and use these to submit your abstract in the required format. Abstracts submitted not using the template will be returned for correction.
- Text must be in Arial, 10pt font, single-spaced and left-aligned
- Your text should be no more than 3000 characters (including title, spaces, and tables)
- Tables are counted as 500 characters
- Do NOT include authors or affiliations in the abstract
- Do NOT include references in the abstract
To submit multiple abstracts, you must complete each submission individually. Once fully submitted you will not be able to delete your abstract/s, add new abstracts, and overwrite submitted abstracts. To overwrite an existing document before you submit either delete the document by clicking the cross in the top right-hand corner, or by selecting “BROWSE” and uploading a new document. This will overwrite the previous version of the document in the system.
If you have saved an abstract submission as a draft to come back to later, click “VIEW/EDIT ABSTRACTS” in the menu tab. Here will be a list of all abstracts you have created and submitted. To make further changes to your submission, click “EDIT”. To view submitted abstract(s) select “VIEW”.
Confirming your submissions
Please ensure that you have submitted the correct version of your abstract. If you have any concerns, please contact the Program Coordinator on +612 9954 4400 or email [email protected].
Authors will be required to indicate their preferred presentation format when submitting an abstract.
- Select Podium Presentation if you’d like your abstract to be considered first for Oral Presentation
- Select Poster Presentation if you’d like your abstract to be considered only for poster presentation
- To submit for the Urological Nurses (ANZUNS) program, please select Urological Nurses (ANZUNS) Program as your presentation type and select ANZUNS as your theme.
Presentation format details
Successful Podium Presenters will be notified of their presentation time in their program allocation email to be sent out later in November 2019. As a guide, podium presentations will be 5 mins duration.
Poster Presenters will be notified of their presentation time in their program allocation email to be sent out later in November 2019. Full details of the format and display of Posters, including a template, will be communicated to the nominated presenting author thereafter.
Keith Kirkland/Villis Marshall Podium presentation
Presenters selected for the Keith Kirkland/Villis Marshall session will be notified of their presentation time in their program allocation email to be sent in November 2019. As a guide, Keith Kirkland presentations will be 6 mins, and Villis Marshall presentations will be 7 mins duration.
Notification to authors
Notification to Authors on whether the abstract has been accepted will be communicated on 31 October 2019. Please note the details provided as the author contact should have been for the nominated main contact for your abstract. All correspondence relating to the submission will be directed to this person, and they should, in turn, distribute to all co-authors.
Accepted abstracts will be published as a supplement to BJUI International and will be required to assign copyright to BJUI International.
Abstract presenter registration
The invitation to submit an abstract does not constitute an offer to pay travel, accommodation or registration costs associated with the Meeting. Similarly, no presenter fee is paid to successful participants.
All presenters must register and pay for the Meeting by 17 January 2020 for the presentation to be included in the Meeting Program. The presenter must be one of the authors of the abstract.